Privacy Policy

This privacy policy is for this website, www.spottydogcommunications.com, and governs the privacy of its users. Other sites to which this website may be linked are not covered by this policy.

In this policy, “we”, “us” and “our” refer to SPOTTYDOG COMMUNICATIONS.

This policy explains how we comply with the GDPR (General Data Protection Regulation).

This policy applies where we are acting as a data controller with respect to the personal data of our website visitors; in other words, where we determine the purposes and means of the processing of that personal data.

General Policy

SPOTTYDOG COMMUNICATIONS respects your privacy. Any information that you give us helps us to provide you with the services that we supply.

We do not disclose to other third parties any of the information you supply unless authorised by you to do so or if required by law. We may share certain aggregate information with selected third parties but we do not disclose individual names or any identifying information.

Data Protection & General Data Protection Regulations

SPOTTYDOG COMMUNICATIONS complies with the General Data Protection Regulation. It is the data controller and sole owner of any personal data collected on this website. We may process data under the grounds of consent, legitimate interests or legal obligation. We will process any data which you provide to us when using this website in accordance with UK data protection legislation.

The SPOTTYDOG COMMUNICATIONS does not sell, share or transfer this information except as set out in this privacy policy.

How we use your personal data

Website data

We may process data about your use of our website and services (“usage data”). The usage data may include your location, gender, age and length of time spent on our website. The usage data may be processed for the purposes of analysing your use of our website. The legal basis for this processing is legitimate interests, namely monitoring and improving our website and services.

Newsletter

If you sign up to receive one of our newsletters, we may process your personal information, including your name, email address, the company you work for and your job title. The legal basis for this processing is legitimate interests, namely keeping you informed about our latest blog posts and pieces of work. You can unsubscribe from our email newsletters are any time by clicking the link at the bottom of any one of our correspondences with you, or by emailing dataprivacy@spottydogcommunications.com

Job Alerts, CVs and covering letters

If you respond to one of our job listings, we may process your personal information, including your name, email address, postal address, phone number, job history, and any other personally identifiable information as submitted in your CV or covering letter. This data will be kept for the duration of our recruitment period, and may be kept on file for up to 2 years afterwards. The legal basis for this processing is legitimate interests, namely contacting you regarding further job opportunities. You can contact us at any time to request that we removed this data from our system by emailing dataprivacy@spottydogcommunications.com

Competitions

If you enter a competition as run by one of our client’s, we may process your personal information, including your name, email address, and any other personally identifiable information as submitted in your competition entry, full terms and conditions for which will be available at the point of competition entry. This data will only be kept for the duration of the competition and will only be shared between spottydog communications and the client from where the competition is based. The legal basis for processing is consent. Your consent to be included in the competition can be withdrawn at any time by contacting either the client in question or spottydog communications directly by emailing dataprivacy@spottydogcommunications.com

Media data

We have undertaken a specific assessment to ensure that the way we handle media data complies with data privacy laws.  We are confident that our basis of handling data represents legitimate business interest.  The key principles of handling media data includes:

  • Sourcing media data using an established data provider, currently Vuelio, that has explicit consent from media to be listed and to be contacted by PR agency users
  • Only using publicly available business data published by the media to facilitate contact or by asking media contacts directly for their details
  • Always offer media contacts the opportunity to opt out of receiving communications and this can be requested by contacting dataprivacy@spottydogcommunications.com

Where a media contact has asked to be no longer contacted by spottydog communications we will add their name only to our no contact list which is held within our central data file and which we reference before conducting media outreach activity.  No other personal details will be stored.

Consumer data

As part of our leisure sector client activity we organise many events around the UK and it is likely that customers will want to have their personal details retained so they can be invited to future events.  However in line with data privacy best practice when client activity is complete we will delete any customer personal data which we have collected unless consumers have consented for their data to be retained by contacting vipevent@spottydogcommunications.com.  They can subsequently be removed from this list by contacting dataprivacy@spottydogcommunications.com

Registration

It is not necessary for you to register with us in order to access this website with the exception of certain areas which are reserved for SPOTTYDOG COMMUNICATIONS members only and for which registration is required.

Cookies

This site uses cookies. By continuing to browse the site you are agreeing to our use of cookies. You can find out more about our use of cookies on our Cookie Privacy Preferences.

If you do not want us to receive cookies, you can disable them through your browser settings – you can find tutorials on how to do so for your browser here: Microsoft Edge / Internet Explorer, Google Chrome, Mozilla Firefox, Apple Safari

Changes to Privacy Policy

We reserve the right to revise this privacy policy at any time. If this privacy policy changes in any way, we will place an updated version on this page. You should review this page regularly to ensure you are aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.

By using this website you consent to the collection and use of your personal information in the manner set out above.